GoIndustry DoveBid Payment Options
GoIndustry
DoveBid Payment options and terms may differ by sale. Please review that
particular sale's details page and the below information for accurate payment
terms.
If you need further assistance pleasecontact Customer Service.
General Information (North America)
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Sale Currency
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USD - United States Dollars (unless otherwise stated)
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Payment Methods
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 * Cash
* Credit Card (VisaTM, MastercardTM, or American ExpressTM)
* Cashier's Check
* Wire Transfer
* Company Check (only if accompanied by a bank letter of guarantee)
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Wire Transfer
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Please refer to your invoice for specific wire instructions.
NOTE: You must include the auction name, your name & your bidder number with the wire details.
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Checks with a Bank Letter of Guarantee
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When processing payments by checks, buyers must send checks to below address. (unless otherwise stated)
Send envelopes to:
GoIndustry DoveBid
Attn: Auction Accounting
11425 Cronhill Drive Ste. A
Owings Mills, MD 21117
On the check, please write:
- Auction/ Sale Name
- Buyer Number
- The name of the person or company who registered for the sale (located on the invoice).
Instructions for Mailing Checks or Certified Funds:
- Please use a trackable method of postage (eg. Fedex, UPS, USPS Priority Mail)
- Please choose 'overnight' or 2-day' delivery options only. Payments not received within three business days of the sale may cause the items to be considered abandoned and may be re-sold.
- Include a copy of the invoice in the envelope, if possible.
- All company checks MUST be accompanied by a Letter of Guarantee (see "Supplemental Document Requirements" below).
- A receptionist is available to accept personally-delivered checks during normal business hours.
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Sales Tax
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Depends on the location of the sale and the location of the assets.
Applicable taxes will be added to the purchase price of all taxable items as a default.Taxes will be reimbursed ONLY after invoices are paid in full and all appropriate documentation has been received. All documentation must be received with in 30 days of the invoice date.
To be relieved from the liability of sales and use taxes, winning bidders must either 1) be in the business of re-selling similar equipment, 2) have tax-exempt status (school, organization, etc), or 3) ship the equipment out of state. Certain restrictions apply.See "Supplemental Document Requirements" below.
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Buyer's Premium
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GoIndustry DoveBid shall charge and collect for its own account a 17 percent maximum Buyer's Premium, subject to discounts based upon bidding and payment methods, from each successful bidder in addition to the purchase price as bid.
Effective June 1, 2008:Notwithstanding the foregoing, a discount from the Buyer's Premium equal to 2 percent of the sales price shall apply to purchasers who pay in the form of cash, cashier's check, company check (with approved bank guarantee letter) or wire transfer provided payment in full is received by GoIndustry DoveBid within 72 hours from receipt of GoIndustry DoveBid's invoice.
- Buyers paying by Credit Card:17%
- Buyers paying by Cash, Cashier's check, or Wire Transfer:15%
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Please note:The above information is subject to change across individual sales. Please review the Sale-Specific Terms and Conditions and the sale's details page for any exceptions.
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Supplemental Document Requirements (North America)
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Authorized Agent Release Form
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Buyers may either pick-up the assets themselves or contract with a third party to arrange for asset removal, packing, rigging, or shipping.
If the person picking up and removing equipment from an auction or sale location will be someone other than the registered bidder at that sale, the registered bidder must establish that person/ company as an "Authorized Agent" by completing the following form.
Agent Release Authorization form (Acrobat PDF)
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Bank Letter of Guarantee (for payment via company check)
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Payments by company check will not be accepted unless accompanied by a letter from the company's bank guaranteeing payment in full, without condition and upon demand. This letter should be furnished to GoIndustry DoveBid via post mail in conjunction with the check.
Requirements for a Letter of Guarantee:
- Letter must be on official bank letterhead.
- IMPORTANT: Bank must state that they guarantee the payment of the check being presented. It is not sufficient for the bank to state the credit limit or balance of the individual/company.
- Letter must state the name of the individual or company for whom the guarantee is being stated and the check must have the same name printed on it.
- Letter should contain the account number on which the check is to be drawn and the check should match this same account number.
- Letter should state an ending date after which the letter of guarantee will expire. (At least seven days from sale)
- Letter must contain a maximum amount for which the bank will guarantee. The check must not be written for more than is guaranteed by the bank.
- Letter must be signed by a bank representative.
Example of a Letter of Guarantee:
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GoIndustry DoveBid
11425 Cronhill Drive Ste. A
Owings Mills, MD 21117
Dear Sirs:
Please accept this letter as a statement of guarantee for XYZ Corporation.
1st National Bank will guarantee payment of the check being presented by XYZ to purchase items at your auction up to an amount no greater than $25,000.00. The account number of this check is 1234-555-321.
This letter of guarantee will be valid until September 23, 200X.
Regards,
John Dough
Bank Representative
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Resale Certificate (for tax exemption)
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Applicable taxes will be added to the purchase price of all taxable items as a default. To be relieved from the liability of sales and use taxes using a Resale Certificate, winning bidders must be in the business of re-selling similar equipment.
IMPORTANT: Every state authorizing a sales tax exemption requires a form for EACH auction. In the event of an audit, GoIndustry DoveBid is required to produce a form for each buyer for each sale.
Resellers, pleasefaxan appropriate Resale Certificate to650-356-6700. Please note the auction name and date, your buyer number, and your name.
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Commonly Used Tax Exemption Forms
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Other States in US
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US Multi-state Resale Certificate (PDF)
Use US Multi-state Resale Certificate for states not listed below.
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Canada
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Canadian GST & PST Tax Certificates
The included forms are only for use by Canadian resellers or other Canadian nontaxable parties. For Non Canadian residents who are purchasing in Canada, you must provide asigned Bill of Lading, Air Waybill or Sea Waybill that does not list GoIndustry DoveBid as the shipper of recordin order to get your tax refunded. GoIndustry DoveBid can not waive Provincial Sales Tax for assets that are located in the Province of Ontario. You must request a refund from Ontario directly using this form:http://www.rev.gov.on.ca/english/forms/rst/pdf/0298.pdf.
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Colorado
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Colorado Sales and Use Tax Reference Guide
Sales Tax Exemption Certificate Multi-Jurisdiction
Sales Tax Exemption on Purchases of Machinery and Machine Tools
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Georgia
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ST-4 - Out of State Dealer Exemption Certificate
ST-5 - Georgia Dealer or Purchaser Exemption Certificate
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Illinois
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CRT-61 - Certificate of Resale
ST-587 - Equipment Exemption Certificate
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Maryland
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ST-205 - Sales and Use Tax Refund Application
GoIndustry DoveBid can refund or make exempt from sales tax only those buyers located in Maryland who are resellers, manufacturers, non-profits, or religious organizations and provide documents to prove this.
All other buyers must pay the tax and claim a refund from the state of Maryland directly. The State of Maryland does not allow GoIndustry DoveBid to accept exemption certificates of any kind for buyers out-of-state that want to claim sales tax exemption for this auction.
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Massachusetts
Michigan
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GoIndustry DoveBid can not waive sales tax on any items that are purchased for export from the state. The state of Massachusetts considers title transfer to take place when you have your agent pick up the assets for you.
3372 - Michigan Sales and Use Tax Certificate of Exemption
(Note: Michigan does not accept Bill of Lading as exemption.)
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Minnesota
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ST-3 - Sales and Use Tax Refund Application
Sales tax fact sheets: Occasional Sales of Business Equipment and Goods
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Mississippi
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GoIndustry DoveBid can refund or make exempt from sales tax only those buyers who are Mississippi residents, complete our "US Multi-state Resale Certificate" and provide their MS ID# for resale or exemption. All other buyers must pay the tax and claim a refund from GoIndustry DoveBid once shipping documents are sent to GoIndustry DoveBid or from the the state directly by contacting the Mississippi State Tax Commission at 601-923-7300.
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New York
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ST-120 - Resale Certificate
ST-121 - New York State and Local Sales and Use Tax Exempt Use Certificate
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Pennsylvania
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REV-1220 - Pennsylvania Exemption Certificate
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Virginia
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ST-10 - Sales and Use Tax Certificate of Exemption
ST-11 - Sales and Use Certificate of Exemption
ST-14 - Out-of-State Resale Dealer
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Washington
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(1) Canadian Resellers are exempt from Washington State sales tax after filling out GoIndustry DoveBid's standard "US Multi-state Resale Certificate". You must enter your exemption number on the form.
(2) Residents located outside of Washington state may be exempt from sales tax. Only residents of US states and Canadian provinces that have a sales tax of less than 3 percent are exempt from Washington sales tax (Law § 82.08.0273). In the US, this includes Oregon, NH, and other US states with less than 3% tax rate. In Canada, residents of the Alberta province ONLY are exempt from the tax (since there is no local tax).
Any person claiming exemption from retail sales tax under the provisions of this section must display proof of his or her current nonresident status as herein provided. Acceptable proof of a nonresident person's status shall include one piece of identification such as a valid driver's license from the jurisdiction in which the out-of-state residency is claimed or a valid identification card which has a photograph of the holder and is issued by the out-of-state jurisdiction. Identification must show the holder's residential address and have as one of its legal purposes the establishment of residency in that out-of-state jurisdiction.
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Other Tax-Exempt Organizations (for tax exemption)
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Applicable taxes will be added to the purchase price of all taxable items as a default. For schools or other organizations to be relieved from the liability of sales and use taxes, please fax a copy of your tax exempt status document to650-356-6700. Please note the auction name and date, your buyer number, and your name.
IMPORTANT:Every state authorizing a sales tax exemption requires a form for EACH auction.
NOTE: For Colleges & Universities:Universities must have their state's sales tax exemption certificate to be exempt from sales tax - the exemption only applies in the state that appears on the certificate. All states do not accept out-of-state university exemption certificates. For example, Michigan State University's sales tax exemption certificate is not accepted in Illinois.
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Bill of Lading or Proof of Shipment (for tax exemption)
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Applicable taxes will be added to the purchase price of all taxable items as a default. Taxes will be reimbursed ONLY after invoices are paid in full. To be relieved from the liability of sales and use taxes you must provide either a Signed and Dated Bill of Lading, a Signed and Dated Air Waybill or a Signed and Dated Sea Waybill. In order to have the tax waived the winning bidders must use a "common carrier" to ship purchases out of the state where the assets are located. All documentation must be received within 30 days of the invoice date so that we have the documentation before applicable taxes are paid to the states in question. After thirty days from the invoice date taxes will be remitted to the state or in transit to the state and all refunds must be requested from the state directly. Please fax this to650-356-6700.
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General Information European Union
VAT is a sales tax on goods and services purchased
or used within the European Union. This includes goods purchased and not
exported within three months.
Go-Dove has strict procedures in place for the
correct accounting of VAT within the EU.
VAT procedure for non-EU purchasers
Sales in France, Germany, Ireland, Scandinavia, Spain or
United Kingdom
VAT is taken as a deposit on all sales,
unless purchaser uses GoIndustry DoveBid's suggested shipping suppliers.
VAT can be refunded upon receipt of export documentation that fulfils the
following requirements:
* An original copy of the paperwork is received.
* The documentation clearly identifies the lots on our sales invoice.
* The lots have been exported from the country of purchase within three months.
* The export documentation must show the lots have left the EU. If the lots are
remaining in the EU, VAT is chargeable at the invoiced rate.
IMPORTANT NOTE:
If using one of the suggested shipping
suppliers, we can remove VAT prior to payment. The freight forwarder must
confirm directly to GoIndustry DoveBid.
Some sales can have specific forwarders or contractors that must be used; this
will be noted on the sale page and/or winning bidder letter.
GoIndustry DoveBid must not be listed as the Shipper on export documentation.
We do not accept any liability for the goods in transit.
Sales in Austria or Benelux
All non-EU buyers must deposit their VAT with
Go-Dove before collection.
This is refundable upon receipt of customs
declaration and commercial shipping documentation.
VAT procedure for EU buyers
Buyers VAT registered within a EU member state can
obtain a zero-rated invoice by completing the application.
Download in MS Word format
Download in PDF format
GoIndustry DoveBid requires this
application completed for each sale. All sections must be completed and the
form signed. Once the lots have been removed from the country of purchase,
GoIndustry DoveBid immediately requires a copy of the transport documentation
to support the application.
IMPORTANT
NOTE:
If the lots are to be exported from the EU we need confirmation from your
freight forwarder. A deposit of VAT may be required if we cannot obtain this.
GoIndustry DoveBid reserves the right to invoice for the VAT amount if
paperwork proving dispatch from the country of purchase is not received within
three months.
Go-Dove
Contact
Valid Export Paperwork
Customs Declaration at Destination Country
Road Freight: CMR
consignment note,
Sea Freight: Bill of Lading,
Air Freight: Air waybill,
Postal Freight: commercial invoice,
Private vehicle: Freight in Baggage declaration (SAD Form C88)
The above documents can be supported by:
Freight forwarders certificate of
shipment.
Travel invoice.
Packing list.
Delivery receipt.
Self-certification letter.
It is not necessary to provide every document
listed. We must clearly identify the items on our sales invoice, and clearly
show dispatch from the country of auction.
Additional Information
EU Taxation and Customs Union - How VAT Works
HMRC - VAT: Export of goods from the United Kingdom
EU Logistics Suppliers
Please select the service appropriate to your
needs.
VAT Approved Freight Forwarders:
Non-EU buyers who use these
companies can export their purchase without depositing VAT with Go-Dove. This
applies to auctions in the UK, Ireland, France, Germany and Scandinavia only.
Removal Contractors:
Companies approved as fully
satisfying UK Health & Safety regulations are clearly marked. All other
companies arriving on site in the UK must confirm full public liability insurance
and possession of any appropriate licence.
Important Notes:
- These companies are listed as an administrative service only. Any instruction given is at your own risk and expense. GoIndustry DoveBid is not in any way liable for any acts or omissions of the Providers.
- It is recommended to only request quotation from a few providers most appropriate for your needs after examining the services offered.
- You should send them a copy of your invoice so that they can identify your purchases, let them know the sale name and address, lot numbers and description of items purchased.
Issue your instruction to your chosen logistics
provider as soon as possible to allow them to make the arrangements on your
behalf before the site removal deadline.
